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2013 ILDA Conference overview



For 2013, ILDA's 25th Conference will be meeting in Aalen, Germany on 4-7 November, hosted by LOBO, producers of some of the largest and most complex laser shows in the world. LOBO has also invited the laser show enthusiasts from the Laserfreak.net forum to hold their Laserfreak meeting 1 Nov - 3 Nov. This is a unique, first-ever opportunity for these two groups to mingle and share their knowledge.

ILDA's schedule at a glance is:

  • 4 Nov 2013: ILDA Trade Show (free admission to anyone), and Laser Safety Officer class (additional course fee applies)

  • 5-6 Nov 2013: ILDA Conference, including business meeting, seminars, Lase-Off, Laser Jockey voting and Awards Banquet

  • 7 Nov 2013: ILDA cultural day: Guided tour of the medieval Bavarian city Rothenburg ob der Tauber. A travel columnist's article about why he "fell in love with Rothenburg" is here.

Who may attend

Both ILDA Members and non-members such as Laserfreaks can attend the ILDA Conference. (Registration costs are higher for non-members, and the ILDA Business Meeting is only open to Members.) There are some events such as the ILDA Awards, Lase-Off, and cultural tour which are also open to spouses and guests. Conference Registration information is below.

Every person registered for the Conference will receive a commemorative ILDA 13/Aalen pin:

The ILDA Trade Show on 4 November is open to any interested person; there is no charge to attend. If you are interested in exhibiting, there is a charge. More information is maintained by LOBO on their ILDA Trade Show page.

Getting to Aalen

Aalen is in the center of south Germany. The closest international airport is Stuttgart Airport (STR) which is about 90 minutes away by train, or 70 minutes by car. Frankfurt Airport (FRA) is about 2.5 hours by train or car, and Munich Airport (MUC) is about 3.5 hours by train or 2 hours by car. From Stuttgart or Frankfurt we recommend taking the convenient railway. Train tickets can be booked in advance at DB Bahn; discounted rates apply on early bookings.

About Aalen

Almost 2000 years ago, Aalen was the home of the largest Roman Empire cavalry north of the Alps. It was a sovereign free city-state from 1360 to 1803.

Aalen is known for the "Limes-Thermen" thermal pools. Four are indoors and one is outdoors, with warm mineral water welling up from 600 meters below ground. The town center retains its medieval charm, although the greater city hosts high-tech machining and photonics companies such as Zeiss, Leitz and our host company LOBO. (For tourist information, see the city's webpage in German or in English.)

About LOBO

Founded by Lothar Bopp, LOBO is active in 70 countries and is one of the top laser display companies. From manufacturing their own equipment, to producing world-class shows LOBO does it all with quality, receiving 139 ILDA Awards -- more than any other company. LOBO is also very active in ILDA; for example, Alex Hennig has served on ILDA's Board of Directors since Nov. 2010.

Evening events such as the Welcome Reception, Lase-Off and ILDA Awards banquet will be held at LOBO's headquarters building. It is about 5 minutes from the hotel.

LOBO has established a webpage for more information. Use the menu at the top of their page for more information about Aalen, the schedule, hotel, directions, sightseeing, and a FAQ.

Ramada Hotel Limes-Thermen Aalen

The Conference hotel is the 4-star Ramada Hotel Limes-Thermen Aalen. It is on the edge of the Swabian Alps and is directly linked to the famous Limes-Thermen mineral baths. There is more information about the several thermal pools and the clothing-free sauna at LOBO's ILDA Conference FAQ page.

ILDA has reserved 30 out of the 146 sleeping rooms. Breakfast is included with the hotel room if booked through ILDA. We expect these rooms to go very fast, especially because the Laserfreak meeting will be in the same location. So you should reserve as early as possible to ensure staying in the Conference hotel. As of April 30 2013, we have been told that there are no rooms available for staying extra days after the conference, but if you want to stay over, please check with the hotel to see if a room has opened up.

Other area hotels are available but will not have ILDA Conference rates, and won't offer same-building convenience.

ILDA Member pricing is 79 (~$100) per night for a single, 94 (~$120) for a double. Internet WiFi access is 10 (~$13) per day. A taxi from the Aalen train station is about 10-12 (~$13-$16). Breakfast is included for ILDA Members.

How to make your hotel reservations

To make a reservation at ILDA Member rates, write, call or fax directly to Konrad Przymuszala at the hotel:

Use the booking code "LOBO", and state your arrival date, departure date, type of room (single or double, smoking or non-smoking), and your invoice address. Do NOT book your room through a travel agency, online service, or other third party, or you will not get the ILDA rate and ILDA will not get credit for your room.

The rates quoted above are applicable between 1 Nov and 10 Nov. The rooms may be cancelled without charge up until 30 Sept.

Conference sponsorship opportunities

Events and giveaways at the ILDA Conference are generously supported by sponsors. Sponsor names are listed on banners displayed at the conference (see photo at right) as well as other material such as the ILDA Awards booklet.

For the 2013 Conference, we have a number of sponsorship opportunities. The exclusive Projector Sponsor is Lightline Lasertechnik -- only their projectors will be used for the ILDA Lase-Off and Awards. The Platinum Sponsor is LaserNet, who is providing Lase-Off equipment and commemorative pins. The Gold Sponsors are Coherent, who will be providing all members with transportation to the medieval city of Rothenburg, X-Laser, who is sponsoring a reception at LDI, and Pangolin Laser Systems, who is sponsoring the LDI Laser Safety Officer course. If you are interested in sponsoring, please download the Sponsorship Opportunities brochure for more information.
 

2013 ILDA Conference: Schedule and agenda

Note: Event times are subject to change. A final schedule will be provided to all attendees when they register at the Conference. Photos depict events at previous ILDA Conferences.

Trade Show and Welcome Day, Monday 4 November
    Breakfast (included with room if you checked in on 3 November)
 

 
  ILDA Trade Show
11:00 - 17:00
(Exhibitor setup 8:00 - 11:00)

Not only ILDA Members, but also about 50-70 Laserfreaks are expected to attend. A floor plan of exhibitors, and information for companies that might want to exhibit, is on LOBO's ILDA Trade Show page
 
  Laser Safety Officer - Lasershows course
8:00 - 12:00, part 1
12:00 - 13:00 lunch (included), 13:00 - 17:00, part 2 and test

Receive a Certificate of Completion upon successful completion of the LSO course and a test.
The LSO course is NOT included in Conference registration. The cost through 31 July is $560 for Members or $835 for non-Members. August 1 and later, pricing is $660 and $935 respectively. Registration info is below.
(Note for Europeans: The material on laser safety is international; however, the course only covers U.S. regulations and notification requirements.)
 
    User Group Meetings
(to be scheduled by any companies wanting to use hotel meeting rooms for their User Groups -- contact ILDA for scheduling)
 
    Dinner
Time TBD
At hotel restaurant
 

  Welcome Cocktail Reception and Behind the Scenes Look at LOBO
Time TBD
LOBO Headquarters
     
    ILDA Board meeting
ILDA Board members only
 

First Conference Day, Tuesday 5 November

    Breakfast (included with room)
 

  ILDA General Business Meeting, part 1. Includes nominations, speeches and elections for Board of Directors.
10:00 - 12:00
     

  Laser Safety and Audience Scanning discussion
12:00 - 13:00
Lunch
13:00 - 14:00
 

  Advanced Technology Workshop
14:00 - 16:30
Presentation of new products and techniques
     

  Awards Seminar
16:30 - 17:30
See entries, judge lasershows for yourself, find out how to have more successful entries
    Setup for Lase-Off
17:30 - 19:00
 

  Lase-Off Buffet Dinner
19:00 - 20:00
Must be a full registrant, spouse/guest registrant, or have purchased a Lase-Off/Laser Jockey/Buffet Dinner ticket for $225.
LOBO Headquarters
 
     

  Lase-Off and Laser Jockey
20:00 - 23:00

Lase-Off: View laser shows from registrants. All are welcome to submit.
Laser Jockey Performances and Judging -- Anyone who wants to enter the 2013 ILDA Awards "Laser Jockey" category will perform live to music. Everyone in attendance will vote for their favorite.
LOBO Headquarters

 

Second Conference Day, Wednesday 6 November

Breakfast (included with room)
 

  ILDA General Business Meeting, part 2. Election of President, discussion and voting on issues.
10:00 - 12:00
     

  Safety and Scanning Discussion (part 2)
12:00 - 13:00
    Lunch
13:00 - 14:00
 

  ILDA Digital Network (IDN) discussion
14:00 - 15:30
Seminar on the efforts around the digital projector connection standard.
- Challenges of networking: Streaming, jitter, latency, drops, bandwidth
- Sneak peek into the bits and bytes of the protocol
- Q&A / Discussion
     

  Artistic Seminar
15:30 - 17:00
Artistic and production considerations of real-world laser shows
    Setup for Awards
17:30 - 19:00
 

  ILDA Awards Banquet
19:00 - 20:00
Must be a full registrant, spouse/guest registrant, or purchased an ILDA Awards Banquet/Presentation ticket for $225.
LOBO Headquarters

Note: For 2013, dress for this event is business (coat/tie) or formal (tuxedo/cocktail)

     





 

  ILDA Awards Presentation
20:00 - 23:00
See 2013's top laser shows.
LOBO Headquarters

Note: For 2013, dress for this event is business (coat/tie) or formal (tuxedo/cocktail)

 

Cultural and Networking Day, Thursday 7 November

Breakfast (included with room)
 

  ILDA Cultural & Networking Tour
9:00 - 15:00
Join ILDA Members for a tour of the medieval Bavarian city of Rothenburg ob der Tauber. The town is located on a plateau above the Tauber River. Like Aalen, it was a Free Imperial City. The walled medieval city center is a tourist destination. It has been a location for several films, mostly fantasies, including Chitty Chitty Bang Bang, Harry Potter and the Deathly Hallows, and as inspiration for the town in Disney's Pinocchio.
   
ILDA Board Meeting
15:00 - 16:00
Board members only
 

Check-out Day, Friday 8 November

Breakfast (included with room)
 
    Check out of hotel
 
Conference Registration

You can register for the Conference by visiting the ILDA Online Store. If you have any trouble registering, or if you have special requirements, contact ILDA directly and we will help.

  • ILDA Member Full Conference Registration includes all lunches and dinners, Welcome Reception, Lase-Off, Awards Banquet, General Business Meeting, seminars and workshops, tradeshow, and cultural tour. The ILDA Member registration fee is $545 through 31 July, $645 from 1 August through 15 October, and $790 starting 16 October.
     

  • Non-member Full Conference Registration includes all events listed immediately above except the General Business Meeting, which is only for Members. The non-Member registration fee is $795 through 31 July, $895 from 1 August through 15 October, and $1045 starting 16 October.
     

  • Spouse/Guest Registration includes all lunches and dinners, the Welcome Reception, the Lase-Off, the Awards Banquet and the cultural tour. It does NOT include the General Business Meeting, the seminars and workshops. (A spouse/guest is defined as someone staying in the room of a person who has registered for the full Conference.) The registration fee for a spouse/guest of a Member is $460.
     

  • The ILDA Laser Safety Officer - Lasershows course is held November 4. The LSO course fee for ILDA Members is $560 through 31 July, and $660 August 1 or later. The course fee for non-Members is $835 through 31 July, and $935 August 1 or later. For any persons who have previously taken, but not passed, the LSO course, the Aalen re-take fee is $65 -- note that you can only re-take once at this lower price. All LSO fees include lunch and breaks. (Note for Europeans: The material on laser safety is international; however, the course only covers U.S. regulations and notification requirements.)

Single event pricing

We have two single-event registrations available for anyone interested, who is not a Full or Spouse/Guest registrant. These events are available at the ILDA Online Store (or if you have difficulty, contact ILDA directly):

  • Lase-Off/Laser Jockey, $225 as a single event. This includes the dinner beforehand.
  • Awards Banquet and Presentation, $225 as a single event. This includes the Awards Banquet dinner, plus the Awards Presentation event.

Hotel reservations

Don't forget to make your reservations directly with the Conference hotel. Information is earlier on this page; click this link to go directly to the hotel reservation section above.

 


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Nov 2013, Aalen, Germany
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