2010 ILDA Conference overview
Tom Harman and Christine Jenkin from
Laser
Production Network (LaserNet) will be hosting the 2010 ILDA Conference
on board the
Carnival Destiny, cruising the Eastern Caribbean
from September 6 to 11. The Destiny has 1,321 guest rooms and a
capacity of 2,642 guests.
In
2008, the ILDA Conference also was on a Carnival ship (the
Imagination). The photo at right shows the 2008 attendees, in the
atrium of the Imagination. We hope you will join us in September
2010 on the Destiny!
Who may attend
Both Members and non-members may register for the seminars etc. of the Conference; however, some ILDA business sessions are only available to Members. There are some events such as the ILDA Awards and the Lase-Off which are also open to family and friends (e.g., persons not registered for the Conference events).
Below is schedule information.
- Additional details on making reservations, pricing, passports, airports. etc. is here.
- A list of registrants is
here.
Quick Schedule
| Sun, Sept. 5 | Most attendees arrive the night before, to stay at local hotel (to be determined). | ||
| Mon, Sept. 6 | Board ship in Miami, between 12 noon and 2 pm. You must be on board before 2:30 pm at the very latest. |
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| Tues, Sept. 7 | At sea. Main ILDA business and seminars day; ATW. Lase-Off in late evening. | ||
| Wed, Sept. 8 | Grand Turk island. User group meeting(s). | ||
| Thurs, Sept. 9 | Half Moon Cay, Bahamas. ILDA Awards Presentation. | ||
| Fri, Sept. 10 | Nassau, Bahamas. ILDA Tabletop Tradeshow. Lido Deck closing party. | ||
| Sat, Sept. 11 | Return to Miami, disembark by 10 am. |
Click here to find out more about the ports and the public
itinerary.
| FRIDAY, AUGUST 20 -- Deadline for lasers and other equipment used on board | ||
| By 5 pm Miami time |
Any and all equipment which is not
"suitcaseable" must arrive by 5 pm August 20 at LaserNet's offices
in Miami. This also includes any and all equipment involved in the
Awards Presentation. This deadline allows time for testing and
Customs clearance. LaserNet will handle getting the equipment
through Customs and onto the ship. This is for specialized equipment and items which might raise concerns upon Customs inspection when leaving the ship. For example, a laptop computer leaving the ship would not be a problem. But a strange-looking piece of equipment could end up being held by Customs until payment of duties or other resolution. Also, we need all Awards-related equipment in order to pre-test. Once we leave port, we cannot go back for cables, backups or other equipment. If you have any questions, contact Christine at LaserNet. |
|
| SUNDAY, SEPTEMBER 5 -- For those arriving the night before | ||
| Evening | If you are coming to Miami on Sunday, LaserNet has made arrangements at a local hotel. Contact Christine at LaserNet if you want to stay at this hotel overnight. | |
| MONDAY, SEPTEMBER 6 -- Board the ship | ||
| 12 noon - 2 pm | Board the ship in Miami, Florida. The ship closes boarding by 2:30 pm, so arrive at the cruise ship terminal's embarkation building by 2 pm to give sufficient processing time. This is especially important for non-U.S. citizens. | |
| 4 pm | Ship departure: All hands on deck to watch the festivities as the ship leaves the dock for our 5-day adventure. | |
| 5 pm | ILDA Board of Directors meeting, location TBA. (Private, for Board members and committee chairs only) | |
| 6:30 pm - 7:30 pm |
ILDA Welcome Cocktail Reception.
Downbeat Lounge. Open to all Members and their family and friends. |
|
| 8 pm | Dinner. Note: All persons making reservations using ILDA's cruise code will eat during the same 8 pm dinner sitting (throughout the cruise) in the dining room | |
| 11:30 pm | Tentative - Lase-Off and Awards setup, Palladium Lounge. | |
|
TUESDAY, SEPTEMBER
7 -- At sea ILDA events on this day are open only to persons who have registered for the Conference. The ILDA General Business Meeting sessions are open to any Members, whether or not they have registered. |
||
| 8 am - 9 am | (room available for late-planned functions) | |
| 9 am - 11 am | ILDA General Business Meeting, part 1. Includes election of new Board members. Downbeat Lounge. | |
| 11 am - 12 noon | ILDA Seminar/breakout session 1 -- To Be Announced. Downbeat Lounge. | |
| 12 noon - 1 pm | ILDA General Business Meeting, part 2. Includes election of president. Downbeat Lounge. | |
| 1 pm - 2 pm | Lunch | |
| 2 pm - 3:30 pm | ILDA Advanced Technical Workshop. Point After Lounge. | |
| 3:30 pm - 4:30 pm | ILDA Artistic Seminar. Point After Lounge. | |
| 4:30 pm - 5:30 pm | ILDA Seminar/breakout session 3 -- TBA. Point After Lounge. | |
| 8 pm | Dinner | |
| 11:30 pm - 2:30 am or later | Lase-Off. Palladium Lounge. | |
| WEDNESDAY, SEPTEMBER 8 -- Grand Turk Island | ||
| 7 am - 2:30 pm | In port: Visit Grand Turk Island | |
| 9 am - 2 pm | Laser Safety Officer class, Downbeat Lounge | |
| 3 pm - 7 pm |
Pangolin User
Group meeting. Criterion Lounge. Open to all attendees interested in Pangolin products. |
|
| Note: Any other groups wishing to have meetings on board, please contact ILDA for details. | ||
| 8 pm | Dinner | |
| 9 pm - 10 pm | ILDA Board of Directors meeting, location TBA. (Private for Board members only.) | |
| THURSDAY, SEPTEMBER 9 -- Half Moon Cay | ||
| 9:30 am - 6 pm | In port: Half Moon Cay, Bahamas | |
| 4:30 - 6 pm | Production staff -- set up ILDA Awards | |
| 6 pm - 7:30 pm |
ILDA Awards Presentation.
See first
place and selected winners shown in laser and video. Award
trophies presented to all winners. Palladium Lounge theater. Open to anyone onboard, including Members and their family and friends. |
|
| 7:30 - 8 pm | Production staff -- strike ILDA Awards | |
| 8 pm | Dinner | |
| FRIDAY, SEPTEMBER 10 -- Nassau | ||
| 7 am - 5 pm | In port: Nassau, Bahamas | |
| 1 pm - 5 pm |
ILDA Tabletop Tradeshow.
Point After Lounge. Open only to persons registered for the Conference. |
|
| 6 pm - 8 pm | Unveiling of new software, Downbeat Lounge | |
| 8 pm | Dinner | |
| 11 pm | Lido Deck closing party (tentative) | |
| SATURDAY, SEPTEMBER 11 -- Return | ||
| 8 am - 10 am | Return to Miami. You should be out of your cabin by 8 am. Disembarking must be completed by 10 am. | |
Cruise pricing
ILDA has reserved 30 rooms: 13 Interior staterooms at $359, 8 Ocean View staterooms at $429, and 8 Outside Balcony staterooms at $499. Pricing is per-person, double-occupancy. (If you want one of these rooms for just one person, double the pricing for single-occupancy.) In addition to the room rates, add $62.01 per person for Carnival taxes and fees, and $50 per person for a gratuity (tip) charge.
Outside Balcony stateroom
The cruise includes the following:
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All-you-can-eat food, 24 hours a day
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Drinks (Coffee, tea, milk, juice and tap water are free. Sodas can be purchased individually or via an "Unlimited Soda Card" that costs approximately $32. Alcoholic beverages are purchased individually.)
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Activities aboard the ship (casino, Palladium theater, bars, lounges, disco, karaoke, bingo, pools, waterslide, outdoor movies and TV on a 22' x 12' LED screen, shops, library, club for 12-14 year olds, spa and fitness center)
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Visiting three islands (all port fees are included in the above pricing)
The cost is quite reasonable – hotel AND food AND entertainment for 5 nights/ 4 days at less than USD $500 per person.
HOW TO BOOK A CABIN: More information on reserving a stateroom is here.
This is by far the most affordable ILDA Conference ever. Registration with ILDA for the Conference is just $149 for Members and their employees, and $298 for non-members.
This gets you into official, non-public ILDA events such as the seminars and tabletop tradeshow, and first-night Welcome Cocktail Reception. Also, each registrant will receive a welcome gift basket from ILDA; it will include an official t-shirt, a laser pointer and other items.
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Each person from your company who will be attending official ILDA Conference sessions needs to register and pay the fee.
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There is no charge for anyone to attend the ILDA Awards Presentation, Lase-Off, and Lido Deck laser party. These are open to all Carnival Destiny passengers.
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ILDA registrants may bring their traveling companion(s) to the first-night Welcome Cocktail Reception.
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Conference registration is separate from Carnival Cruise Line's cabin fees, port charges and other fees. In other words, the Conference registration fee is paid directly to ILDA and not to Carnival. This helps cover ILDA's costs in putting on the Conference.
HOW TO REGISTER FOR THE CONFERENCE: To pay the Conference Registration fee, go to the ILDA Member Management website. Log in using your email address -- the one ILDA has on file for you -- and password. (If you have never used this website, or have forgotten your password, contact ILDA. Once you have logged in, click on "Online Store (dues etc)" on the left-side menu. Then, select "2010 ILDA Conference - Conference Registration fee".
There will be a tabletop-type tradeshow. Because of space limitations, we cannot do a booth-type trade show. There is a fee of $99 per table for anyone wishing to exhibit their product or service.
HOW TO EXHIBIT YOUR PRODUCT OR SERVICE: To reserve one or more tables, go to the ILDA Member Management website. Log in using your email address -- the one ILDA has on file for you -- and password. (If you have never used this website, or have forgotten your password, contact ILDA. Once you have logged in, click on "Online Store (dues etc)" on the left-side menu. Then, select "2010 ILDA Conference - Tabletop Tradeshow table".
Important notes
YOU WILL NEED TO PLAN AHEAD. Rooms will not be available at the last minute. Already, similar rooms have completely sold out on other sailings in August and September. Therefore, attendees should make reservations and plans early. ILDA is holding some rooms; however, we think you should plan to reserve your rooms early.
A note about the September date
One reason for choosing the September date is that the pricing is significantly lower (about 1/3) compared with any other dates available to us. We looked at March-August, but the price is about 50% more! Also, we tried to get a date that would not conflict with the PLASA show in the U.K. (12-15 Sept.) but all other sailings were sold out of our room needs.
Summary
Members who went on the 2008 Conference
know how much fun it was. Since this is a vacation and a conference together, so plan on
bringing your family. With four days at sea, we will have enough time
for a leisurely ILDA schedule that allows plenty of time for fun, on and
off the ship.
