ILDA Board - How Members vote for directors

ILDA Board of Directors elections:
Information for candidates and for voters

Voting for the ILDA Board is done at the ILDA Business Meeting, which is part of the annual ILDA Conference. Note that any ILDA Member may attend the Business Meeting for free -- they do not have to be registered for the Conference.

Note: Descriptions of the Board election and other procedures are subject to change. In case of any disagreement between the description below on this webpage, and the most-current version of the ILDA Bylaws, the Bylaws take precedence.

CANDIDATES

Qualifications and duties of Board directors

Qualifications: Any ILDA Member meeting all Bylaws requirements may run for the Board of Directors. The qualifications are:

A. The candidate must be an ILDA Individual Member, or an owner or full-time employee of an ILDA Corporate or Nonprofit Member company, at the time of the election, AND

B. The candidate, or his/her Member company, must be a Member of ILDA during the past two Membership years. This means the current Membership year (year in which voting takes place) and the previous (most recent in the past) Membership year, AND

C. The candidate, or their Member company, must be in good standing within ILDA. This means 1) all dues and any other outstanding transactions with ILDA are paid and up to date, and 2) the candidate's Membership has no issues with the Ethics Committee.

Duties and responsibilities: If you are interested in being on the Board, check out this page which has information about directors� activities, duties and responsibilities.

How to run for the Board

You may nominate yourself to run for the Board, or you may nominate another Member. (Of course, the person must accept nomination so that Members can vote for them.) The nomination may be done at any time, up to and including the Business Meeting where the Board is selected. The nominated person does not have to be present at the Business Meeting.

If the nominated person WILL NOT BE at the Business Meeting, please send an email by the deadline day stated for that year. (Normally one day before the Business meeting. For 2011, the deadline for sending a nomination email is early: 11:59 pm your local time, Monday Nov. 7 due to having to travel to Moscow). Send it to the ILDA email address. State the name of the person nominated, and whether they have accepted the nomination. The person nominated should also prepare a short (1/2 page) statement to be read at the Business Meeting.
If the nominated person WILL BE at the Business Meeting, they can give a short �why you should vote for me� speech directly to the attendees.

VOTING FOR CANDIDATES

Voting procedures

There are two parts to the annual ILDA Business Meeting.

Board Vote: During the first session, there is a vote for the open Board positions. (The open positions includes Board seats whose two-year term has expired, plus any seats where a Board Member has resigned in the middle of their term.) All nominated candidates are voted on; the top vote-getters become the new Board Members.
President Vote: Later in the day, or the next day, there is a second Business Meeting session. During this, all five Board members (old, plus newly-voted) are asked if they would like to run for President of the Board of Directors. If more than one Board member wants to run for President, there is a second vote to see who wins this position.

How Members can vote

Voting is open to all ILDA Corporate, Non-profit and Individual members. Here's how to vote:

If you will attend the Business Meeting � great! You will get to hear from the candidates and to cast your vote in person.
If you will NOT be attending the Business Meeting, you may cast a �proxy� ballot. This means you give someone attending the ILDA Conference the right to cast your vote at the Business Meeting.

For persons giving proxy votes (non-attendees)

Look over the list of Conference attendees. For 2010, the attendee list is on this page. Find a person that you trust, and who is a current ILDA Member (most attendees are Members, of course!)

Write or email to this person, stating that you would like them to cast your votes for you. If you want, you can specify conditions to your ballot, such as �Please cast my vote for Bob Smith� or �Please vote for anyone but Jane Doe�.

Tell the person how many votes you have. As per the ILDA Bylaws, votes are based on your Membership category:
     a. Corporate Level 1 (dues paid: $1000): 4 votes
     b. Corporate Level 2 (dues paid: $500): 3 votes
     c. Corporate Level 3 (dues paid: $250): 2 votes
     d. Non-profit and Individual (dues paid: $125): 1 vote
     e. Student: 0 votes

The person must vote as you specify. If you did not give specific instructions, then the person can cast your votes however he or she thinks is best.

For persons holding proxy votes (Business Meeting attendees)

You may solicit proxies by asking non-attendee Members to give you their votes. There is nothing wrong with this, as long as you are not bothering or spamming other Members.

You must bring to the Business Meeting a written or printed authorization (such as a handwritten note or an email message printed on paper) for each non-attending Member who gives you their proxy. ILDA will keep the proxy authorization on file, to show that you had the right to cast votes for that Member.

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