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ILDA
Board - Running and voting information
Voting for the ILDA Board is done at the ILDA Business Meeting, which is
part of the annual ILDA Conference. Note that any ILDA Member may attend
the Business Meeting for free -- they do not have to be registered for
the Conference.
How to
run for the Board
Any ILDA Member may run
for the Board. If you are interested in being on the Board, check out
this page which has information about
directors’ activities and responsibilities.
You may nominate yourself
to run for the Board, or you may nominate another Member. (Of course,
the person must accept nomination so that Members can vote for them.)
The nomination may be done at any time, up to and including the Business
Meeting where the Board is selected. The nominated person does not have
to be present at the Business Meeting.
- If the nominated person WILL NOT BE at
the Business Meeting, please send an email by the day before the
Business Meeting. Send it to the ILDA email
address. State the name of the person nominated, and whether they
have accepted the nomination. The person nominated should also prepare
a short (1/2 page) statement to be read at the Business Meeting.
- If the nominated person WILL BE at the
Business Meeting, they can give a short “why you should vote for me”
speech directly to the attendees.
Voting procedures
There are two parts to the annual ILDA
Business Meeting.
- Board Vote: During the first
session, there is a vote for the open Board positions. (The open
positions includes Board seats whose two-year term has expired, plus
any seats where a Board Member has resigned in the middle of their
term.) All nominated candidates are voted on; the top vote-getters
become the new Board Members.
- President Vote: Later in the
day, or the next day, there is a second Business Meeting session.
During this, all five Board members (old, plus newly-voted) are asked
if they would like to run for President of the Board of Directors. If
more than one Board member wants to run for President, there is a
second vote to see who wins this position.
How Members can vote
Voting is open to all ILDA Corporate,
Non-profit and Individual members. Here's how to vote:
- If you will attend the Business
Meeting – great! You will get to hear from the candidates and to cast
your vote in person.
- If you will NOT be attending the
Business Meeting, you may cast a “proxy” ballot. This means you give
someone attending the ILDA Conference the right to cast your vote at
the Business Meeting.
Casting a "proxy"
ballot
- Look over the list of Conference
attendees. For 2009, the attendee list is on
this page. Find a person that you
trust, and who is a current ILDA Member (most attendees are Members,
of course!)
- Email to this person, stating that you
would like them to cast your votes for you. If you want, you can
attach conditions to your ballot, such as “Please cast my vote for Bob
Smith” or “Please vote for anyone but Jane Doe”.
- Tell the person how many votes you
have. As per the ILDA Bylaws,
votes are based on your Membership category:
a. Corporate Level 1 member (dues paid: $1000): 4 votes
b. Corporate Level 2 member (dues paid: $500): 3 votes
c. Corporate Level 3 member (dues paid: $250): 2 votes
d. Non-profit and Individual member (dues paid: $125):
1 vote
e. Student member: 0 votes
- The person must bring written
documentation (such as an email message) to the Business
Meeting, showing that you gave them a proxy vote.
- The person must vote as specified. If
you did not give specific instructions, then the person can cast your
votes however he or she thinks is best.
If you will be having a
Conference attendee cast your proxy votes, be sure to arrange this
before the Conference starts. This avoids any problems if the attendee
cannot get email at the Conference hotel.
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